Job Details

Associate Dean
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Position Number: 5746417
Location: Santa Clara, CA
Position Type: Deans - Education

Associate Dean

Position Title:
Associate Dean

Position Type:
Regular

Hiring Range:

$125,000-$172,400 annually; Compensation will be based on education, experience, skills relevant to the role and internal equity

Pay Frequency:
AnnualA. POSITION PURPOSE

The Associate Dean for Student Life (Associate Dean) provides leadership and oversight for the Student Conduct System and contributes to the development and implementation of student life programs and initiatives related to student conduct. Through these programs, the Associate Dean will collaborate with the Santa Clara community to support a campus environment that establishes and integrates students' understanding of their rights and responsibilities and of the University's expectations and standards resulting from the unique mission, goals and values of the institution.

The Associate Dean provides leadership, direction and supervision to three Assistant Deans who serve as hearing officers in the University Student Conduct System. The Associate Dean provides leadership and consultation to the Assistant Deans as well as expertise for students, faculty, staff and the broader community for issues that intersect with conduct. The Associate Dean is also a hearing officer and will hear appeals for cases with sanctions up to and inclusive of Suspension on the behalf of the Dean of Students when delegated to do so. The Associate Dean serves in the CARE Team system responding to Student of Concern reports.

The Associate Dean serves in the Office of Student Life's 24/7 on-call rotation.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Staff Supervision
a. Supervise three Assistant Deans, providing leadership, direction, and support.
b. Develop a comprehensive staff development program including orientation for new staff, and professional development opportunities.
c. Develop, implement and review recruitment, selection, and performance evaluation processes for those directly supervised.

d. Conduct annual performance evaluation processes for those supervised.

2. University Student Conduct System Hearing Officer

a. Provide leadership and overall direction for the implementation of the University Student Conduct System, including collaborative implementation of processes related to student conduct and community standards.

b. Serve as a hearing officer, with full sanctioning authority, and appeal officer authority for cases with sanctions up to and inclusive of suspension on the behalf of the Dean of Students when delegated to do so.

c. Train and advise the University Discipline Council (UDC) and the UDC Board of Appeals.

d. Assign cases to appropriate hearing boards or offices.

e. Oversee conduct documentation and information management.

f. Serve as liaison to appropriate departments regarding the student conduct process. (HRL, Campus Safety Services, Athletics, etc.)

g. Create quarterly and annual statistical reports regarding student conduct and University responses.

h. Remain current on research, practices and legal components of the University student conduct processes.

i. Create and maintain records pertaining to student conduct.

j. Initiate consultation with the Office of General Counsel and Office for Equal Opportunity and Title IX when appropriate.

k. Serve as Campus Security Authority when informed of allegations regulated under the Clery Act.

l. Serve as a Responsible Employee for allegations regulated under Title IX.

m. Remain current on best practices, and legal issues pertinent to student conduct systems, conflict resolution, and restorative justice.

3. Restorative Justice

a. Oversee the implementation of a Restorative Justice framework in the Student Conduct System.
b. Serve as the chairperson of the Restorative Justice Community of Practice.
c. Provide restorative justice practices support for campus departments using the practice.
d. Provide facilitation and support services for escalated cases as needed.
e. Organize and present Restorative Justice coaching campus partners, and training for new professionals.
f. Create and update new and existing Restorative Justice support materials.
g. Align Restorative Justice Practices with the University's values, mission, vision, and strategic plan.

4. Student Well-Being

a. Serve as a member of the Office of Student Life team by assisting colleagues in the office when student conduct and student of concern caseloads are impacted.
b. Serve as a member of the Office of Student Life's 24/7 on-call rotation for the purpose of addressing significant student safety, well-being, and conduct issues that happen on and off-campus during non-business hours.
c. Initiate appropriate responses to student of concern issues, including communication with campus entities, creation and distribution of publications, and support of student programs.
d. Serve as a participant in the CARE Team system which is inclusive of contributing expertise and implementing response actions for CARE Referrals.

5. Policy and Procedure Development, Interpretation, and Implementation

a. Serve as a University resource for student conduct and well-being issues on and off campus, inclusive of communicating with parents and guardians.
b. Responsible for policy interpretation and its implementation for student well-being, and other student misconduct matters.
c. Provide advice, consultation, and support in the development of University-wide policies and procedures, and responses to issues and trends affecting the campus.

6. Compliance, Governance and Risk Management

a. Remain current on federal laws that pertain to the University and intersect with student conduct.
b. Ensure that SCU and the Office of Student Life are in compliance with federal laws and statutes. (FERPA, HIPAA, Drug Fee Schools / Drug Free Workplace, Clery Act, ADA, SEVIS, GEPA, Title IX, Higher Education Amendments, Gramm-Leach Bliley Act, and Sexual Assault Victims Bill of Rights.)
c. When appropriate, collaborate with other departments to maintain campus wide compliance.
d. Serve as the point of contact within the Office of Student Life for issues related to risk management.
e. Maintain contact with appropriate university and outside resources on issues of risk management.
f. Remain current with issues related to risk management
g. Educate the staff within the Vice Provost's area of responsibility about the University's liability / risk management policies and protocols.

7. Other Responsibilities

a. Participate and sometimes lead the development of new initiatives, services, programs pertaining to student life.
b. Serve on University-wide committees as a representative of Student Life as appropriate to areas of responsibility.

C. PROVIDES WORK DIRECTION

Assistant Deans for Student Life (3 positions)

University Discipline Council (UDC)

UDC Board of Appeals

D. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

a. Knowledge

1. Knowledge of the Jesuit mission of the University, strategic initiatives, and major developmental issues of students at a highly selective, multicultural, residential university.
2. Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others, community, and diversity as well as a commitment to and demonstration of skills, knowledge, and awareness to serve the unique needs of the diverse campus community of Santa Clara University.
3. Thorough understanding of Student Development Theory.

b. Skills

1. Organizational skills, including time management, multitasking, and project completion.
2. Oral and written communication skills, including experience in delivering workshops and speaking to groups of various sizes.
3. Commitment to customer service, both internal and external to the university.
4. Competency in working with students of different cultural, ethnic, racial, and socioeconomic backgrounds with special sensitivity to how personal experiences affect the transition into the University environment.
5. Evidence of strong analytical and problem-solving skills.
6. Experience with technology, database management, social media, and digital communication.

c. Abilities

1. Staff supervision experience required
2. Demonstrated ability to cultivate collaborative interpersonal relationships with internal and external constituencies.
3. Demonstrated ability to provide clear, effective, and timely written and verbal communication to a variety of internal and external stakeholders.
4. Demonstrated ability to exercise sound judgment and provide a high level of professional discretion and integrity in handling confidential, sensitive information.
5. Demonstrated ability to complete projects of varying complexity from inception through implementation and assessment with minimal supervision and direction.
6. Demonstrated ability to work independently, prioritize, and be flexible.
7. Demonstrated ability to work beyond conventional business hours by having the flexibility to work in the evenings and on weekends when necessary.

E. Education

Master's degree in higher education administration, college student services, education, counseling or related field preferred and a minimum of 12 years relevant experience, or combination of education and relevant experience.

Experience Required

Prior supervisory experience.
Minimum of three years of related experience in coordinating student conduct and community standards required. Experience in handling residence life disciplinary cases helpful but not required.
Santa Clara University is committed to Inclusive Excellence; therefore, it is vital all candidates seeking employment be committed to and demonstrate skills, knowledge and awareness to serve the unique needs of our diverse campus community.

Experience Preferred

Experience with restorative justice practices.

Experience serving as an on-call staff person to provide crisis response 24/7.

Experience with building community and addressing student safety and well-being in the context of a student residential program.

Experience working with fraternity and sorority organizations and their local and national leaders and advisors.

Experience working with local government structures, committees and functions of local city councils.

Experience with assessing risk of harm to self or others with training by National Association for Behavioral Intervention and Threat Assessment or similar professional organization.

Experience with responding to sexual violence and compliance with Title IX.

Bilingual / fluent in multiple languages (e.g. Spanish, Mandarin, Cantonese).

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Required to participate in the on call 24/7 rotation with the ability to respond to a location at times in a timely fashion.

Considerable time is spent at a desk using a computer terminal.

May be required to travel to other buildings on the campus.

May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

May be required to occasionally travel to outside customers, vendors or suppliers.

G. WORK ENVIRONMENT:

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment.

Mostly an indoor office environment with windows.

Offices with equipment noise.

Offices with frequent interruptions.
EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

COVID-19 Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Associate-Dean_R5066